Office Manager

Office Manager

As an Office Manager, it is your job to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

What you'll do

Your responsibilities include organising events, including parties, celebrations and conferences, making office supply arrangements, acting as point of contact for travel arrangements and providing general administrative support to our employees. Ultimately, you ensure smooth running of the office and help to improve company procedures and day-to-day operations.

You serve as the contact person for maintenance, mailing, supplies, equipment, bills, errands and shopping. You organise the office layout, order stationery and equipment, maintain office condition and arrange necessary repairs.

You partner with HR to update and maintain office policies as necessary and organise office operations and procedures as well as you coordinate with the IT department on all office equipment.

You are responsible for travel management via Egencia and you are the 'go to' person for all travel questions.

As part of your job, you are also involved in contract and price negotiations with office vendors, service providers and office lease in close cooperation with procurement and liaise with facility management vendors, including cleaning, catering and security services.

On a day-to-day basis, you provide general support to visitors and address employee queries regarding office management issues. You are responsible for all the logistics for the onboarding and new hires and provide the necessary arrangement wrt the company apartment(s).

Who you are

● At least 2+ years in a similar role;
● Bachelor degree;
● English language, written and spoken.