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Office Manager

Krakow - Business Support

Office Manager

As an Office Manager, it is your job to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

What you'll do

Your responsibilities include organising events, including parties, celebrations and conferences, making office supply arrangements, acting as point of contact for travel arrangements and providing general administrative support to our employees. Ultimately, you ensure smooth running of the office and help to improve company procedures and day-to-day operations.

You serve as the contact person for maintenance, mailing, supplies, equipment, bills, errands and shopping. You organise the office layout, order stationery and equipment, maintain office condition and arrange necessary repairs.

You partner with HR to update and maintain office policies as necessary and organise office operations and procedures as well as you coordinate with the IT department on all office equipment.

You are responsible for travel management via Egencia and you are the 'go to' person for all travel questions.

As part of your job, you are also involved in contract and price negotiations with office vendors, service providers and office lease in close cooperation with procurement and liaise with facility management vendors, including cleaning, catering and security services.

On a day-to-day basis, you provide general support to visitors and address employee queries regarding office management issues. You are responsible for all the logistics for the onboarding and new hires and provide the necessary arrangement wrt the company apartment(s).

Who you are

● At least 2+ years in a similar role;
● Bachelor degree;
● English language, written and spoken.

Culture

Our Perks

Loud and busy sometimes but always friendly, helpful, and super fun. We love to celebrate each other’s achievements, share jokes, and our love for food, movies, traveling, and sports. We’re one big and diverse family working towards the same goal.

Insurance

Private health insurance for you and your family members.

Training budget

Specific budget for your personal development.

Health

Access to the premium Headspace app.

Referral

Referral bonus incentive for bringing the best talent.

Clothing

You can wear clothes you feel comfortable in.

High spec equipment

We provide all employees with high-spec Macs and tech set up.